Vacation days are earned beginning the date of employment and accrue at a rate based on years of service (note the schedule below). Each month in which you work 11 days or more counts as continuous employment for purposes of accruing vacation.
|Period of Continuous Employment||Annual Vacation Time Accrued|
|Date of hire to end of 4th year||10 days/2 weeks|
|Star of 5th year to end of 8th year||15 days/3 weeks|
|Start of 9th year and beyond||20 days/4 weeks|
In no event can vacation use in any year exceed the accrued vacation amount. Vacation time does not accrue should your employment terminate prior to three months from date of hire. You may not accumulate vacation hours greater than a two year accrual. Once your vacation hours reach the maximum accrual, you will cease to accrue vacation hours until some vacation time has been used.
Employees at the senior administrator level follow the same vacation policy stated above, except the amount of vacation allotted each fiscal year (or a portion thereof) will be equal to 20 days/4 weeks from date of hire or appointment as a Senior Administrator.
The University's sick time policies are consistent with all applicable laws including the Oregon Paid Sick Time law. The link below has more information about the Oregon Paid Sick Time law. Please contact the Office of Human Resources if you have any questions or need assistance in this area.
Oregon Paid Sick Time Law
The University provides paid sick time to staff employees. The University's intent is to meet or exceed all applicable federal, state, and local laws regarding sick time.
This policy is applicable to all non-faculty, non-student employees of the University and includes full-time and part-time employees. The employees subject to and covered by this policy are referred to as "staff employees."
(The sick time policy for faculty is set out in the Faculty Handbook. The sick time policy for student employees is set out in the Student Employment Handbook.)
Regular staff employees accrue sick time as follows: full-time regular staff employees accrue one day of paid sick time per month, and part-time regular staff employees accrue a prorated amount based on full time equivalency.
Non-regular staff employees (i.e., temporary, casual, and seasonal staff) accrue sick time as follows: 1 hour of paid sick time for every 30 hours worked.
If a staff employee is reemployed within 180 calendar days of separation from employment, previously accrued unused sick time shall be restored.
Regular staff employees may use sick time as it is accrued. Non-regular staff employees must wait until the 91st day of employment before using sick time.Staff employees may use accrued sick time, in hourly increments, for the following reasons:
For any leave covered under the Oregon Family Leave Act (OFLA) and/or the federal Family & Medical Leave Act (FMLA), including, without limitation, the following:
For the following purposes related to domestic violence, sexual assault, harassment, or stalking:
In the event of a public health emergency which includes but is not limited to:
In this policy, "family member" means an employee's spouse, same-gender domestic partner, custodial parent, non-custodial parent, adoptive parent, foster parent, biological parent, stepparent, parent-in-law, a parent of an employee's same-gender domestic partner, an employee's grandparent or grandchild, or a person with whom the employee is or was in a relationship of in loco parentis. "Family member" also includes the biological, adopted, foster child, or stepchild of an employee or the child of an employee's same-gender domestic partner. An employee's child in any of these categories may be either a minor or an adult at the time of the qualifying sick time use.
Staff employees should comply with department procedures regarding providing notice about sick time use. For more information about department procedures, a staff employee should speak with the staff employee's supervisor. Department procedures will be consistent with the following guidelines:
Sick time absences that exceed accrued sick time may be charged to accrued vacation time if approved by Human Resources.
Sick time absences that exceed accrued sick time and approved use of accrued vacation time will be unpaid.
Employees are not expected to find coverage when absent due to use of sick time.
Abuse of sick time and/or failure to follow customary notice and procedure requirements of the University or department for sick time absences or for requesting time off may result in disciplinary action up to and including termination.
Employees are not compensated for accrued unused sick time upon termination, resignation, retirement, or other separation from employment.
Staff employees shall be provided with written notification of accrued and unused sick time consistent with applicable laws.
Consistent with all applicable laws, the University and its employees shall not deny, interfere with, restrain, or fail to pay for sick time use to which a staff employee is entitled, nor shall the University and its employees retaliate or in any way discriminate against an employee with respect to any term or condition of employment because the employee inquired about or invoked the Oregon Sick Time Law, submitted a request for sick time, took sick time, or participated in any manner with an investigation, proceeding, or hearing related to the Oregon Sick Time Law. Any conduct prohibited in this paragraph may result in disciplinary action up to and including termination.