Community organizations and site supervisors are responsible for supervising student workers. Upon hire, students should be introduced to the community organization and staff members, receive a thorough orientation, and be trained appropriately for their new position. Supervisors should plan to meet one-on-one with students at least once per month, as well as be available on a daily basis for questions and concerns.
Twice a month, supervisors will be asked to sign a student time sheet. Time sheets are provided by the University of Portland and are due according to the payroll calendar. Students are responsible for recording hours accurately and turning time sheets in on time. Students will be paid twice a month by the University.
Supervisors are responsible for working with their student workers to track the number of hours worked and the amount of monies earned, so as to not go over the allotted federal work study funds. Students will not be paid for any work done after they have reached their full federal work study allotment.
Community Service Work Study (CSWS) partners can hire their student workers on a “hire and termination at will” policy. We encourage ongoing communication with the Moreau Center throughout the year in relation to CSWS students. If there is a problem, including prolonged absences, tardiness, or changes in personality, the Moreau Center is willing to mediate any situation between the student and the partner organization. Supervisors should report any concerns regarding their student worker immediately to the Moreau Center.
At the same time, the organization has the right to terminate a student at any time throughout the year if they are not performing to standards of communicated expectations. If an organization and student relationship does not work out, it is important to tell the Moreau Center immediately and before termination is requested.
Additionally, no organization is required to hire any student that applies for their open position. Our hope is that a good match will be found, but if not, there is a possibility of placing a new student with the organization, and there could also be a better placement for the student.